Click on Menu -> Data -> Subtotals, which will display following window. To select the range, you can use “Navigator”, or Menu -> Data -> Select Range. To create a range, select the cells, click on Menu -> Data -> Define Range and give the range name. Later when you use the range name, all those cells will automatically be selected. You can select a range of cells, and assign a name to them. Apart from the standard hyperlink, you can also link to another document as shown below.įor format cells (or rows, or columns), right mouse click and select “Format Cells”, which will display the following format dialogue. You can insert different types of hyperlinks to a cell. To do this, click on Menu -> Data -> Filter -> Standard Filter -> More Options -> select the “Regular Expression” check-box. You can also filter data using regular expressions. To use advanced filter, click on Menu -> Data -> Filter -> Advanced, and select the range of cells in the spreadsheet that contains the filter information. The advantage of this method is that you can add the conditions in the spreadsheet itself as shown below. Using advanced filter you can add 8 filter conditions. To use standard filter, click on Menu -> Data -> Filter -> Standard Filter, and provide your values as shown below. You can combine these conditions using AND / OR conditions. Using standard filter, you can filter data based on 4 conditions. Using this filter, you can filter the rows based on the data in it. Click on Menu -> Data -> Filter -> Auto, which will create the auto-filter as shown below.
You can automatically create a filter using the 1st row (header row). To launch the navigator, Menu -> View -> Navigator.
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Navigator windows gives a quick way of navigating around the spreadsheet. To use the functions, click on the cell where you want the function, and Menu -> Insert -> Functions. There are almost 100 different functions available that are grouped into more than 10 categories. There are several standard functions available in calc that you can just insert it to a cell and use it. Type =starcalcteam() in any of the cell, which will display the picture of OpenOffice development team members. We mentioned this earlier in our Linux Easter Eggs. This will launch the following starwars game. You can play games inside the OpenOffice calc by typing =GAME(“StarWars”) in any of the cell. You can change this to other values (for example, average) by clicking on the status bar and changing it as shown below. When you select range of cells that contain numeric values, you’ll see the sum of them on the right side of the status bar. Click on Menu -> Insert -> Chart, and get started. Just like you would expect, you can create various types of charts.
Once you protect a sheet, if you try to modify the content of the cells, it will give the message “Protected cells cannot be modified” 5. The following shows the protect sheet dialogue. You can protect the current sheet of the whole document, by clicking on Menu -> Tools -> Protect Document -> Sheet (or Document). Once you’ve created the list of value, click on any cell in this column, which will show the drop-down list with the values you just created as shown below. In the Entries text box, enter the list of values that you want to be created as part of the list of values. From “Criteria” tab, select “List” in the drop-down for “Allow”. To create list of values based on the data from the columns, select the column, click on Menu -> Data -> Validity. To use this, click on Menu -> Format -> Conditional Formatting.
You can also combine multiple conditions using OR/AND conditions. For example, if the cell value is “Technology”, you can set a custom background, and font to the cell or row. Using conditional formatting, you can format a specific cell or row only based on a certain condition. Select the table in the spreadsheet, and click on Menu -> Format -> Autoformat. Instead of manually formatting your tables with different font colors and background, you can use one of the builtin table autoformat as shown below. The following is the list of some Openoffice calc spreadsheet tips and tricks. OpenOffice Calc offers pretty much most of the functionalities that are in Microsoft Excel.
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On Windows, instead of spending money on Microsoft Office, download and use Openoffice. On Ubuntu, OpenOffice is the default office suite. OpenOffice works on both Linux and Windows.
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